Chin Guaves
Operations & Executive Support Specialist
Your Right-Hand Operations Partner
I help busy founders and CEOs reclaim their time by running the operations, systems, and admin behind the scenes.
Best fit for: Solo founders drowning in admin · CEOs who need a right-hand operator · Small teams that need systems built fast
Here's how I help:
What I take off your plate.
Executive support
Your right-hand operator for everything admin, systems, and communications.
Project coordination
Keeps your projects on track, your team aligned, and your processes documented.
Business development support
Helps you attract leads, nurture relationships, and grow your pipeline.
Virtual operations
End-to-end remote support so your business runs smoothly behind the scenes.
A track record of getting things done.
Operations & Executive Support Specialist
- Project Manager at a fundraising consulting agency — managed multiple clients simultaneously, helping them execute plans toward specific fundraising goals; drafted donor emails, researched grant opportunities, wrote grant applications, conducted donor research, assisted with fundraising events, and handled direct fundraising outreach on behalf of consulting clients
- Virtual Assistant for a wearable technology startup — conducted competitor research, market analysis, and prospect prospecting to support the founding team's product and business development efforts
- Social Media & Design Support for a nonprofit organization — created and scheduled branded social media content using Canva to improve online presence and donor engagement
- Customer Service Representative for an Australian coffee business — handled customer inquiries, managed order communications, and maintained client records while supporting day-to-day operations remotely
- Rebuilt CRM pipelines (HubSpot, Salesforce, Airtable) to 95%+ accuracy; organized inboxes and calendars saving clients 15+ hours weekly
- Developed SOPs and internal documentation reducing onboarding time by 30%; produced weekly and monthly performance reports for executive decision-making
Real deliverables, real results.
Client Onboarding SOP
Step-by-step onboarding process built for an executive client
Monthly Performance Dashboard
Executive-ready reporting template tracking KPIs and results
Social Media Graphics Pack
Branded content created for a donor engagement campaign
Donor Outreach Email Sequence
Multi-step email campaign written for a fundraising client
Lead Management Tracker
CRM-style spreadsheet to track outreach, follow-ups, and pipeline
Automated Lead Capture Workflow
Zapier automation connecting form submissions to CRM and email
Tools I use every day.
In their own words.
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Let's make your operations effortless.
Whether you need executive support, project coordination, or just someone to finally get things organized — I'd love to hear from you.